Status: Received. Billane at 09:12. Arrived at [email protected] and was read: supplier, number, dates, three lines.
Billane routing form · INV-2026-0418
Page 1 of 4 · White original
This invoice arrived at 09:12 and was paid at 11:41.
Received
09:12 · read by Billane
Follow it down the form. Every page is the same invoice one status later, and a stamp lands when the work on that page is done. The supplier’s emails arrive in the margin.
Norrvik Packaging Ltd
Unit 4, Quay Road, Fictional Harbour
Billed to Fieldmark Foods (fictional buyer)
INV-2026-0418
- Issued
- 3 Nov 2026
- Due
- 3 Dec 2026
- Purchase order
- PO-7731
- Goods receipt
- GR-5520
| Description | Qty | Amount |
|---|---|---|
| Corrugated carton 300 x 200 x 150 mm | 4,000 | €1,680.00 |
| Kraft tape 48 mm, roll | 120 | €234.00 |
| Delivery, 2 pallets | 1 | €96.00 |
- Subtotal
- €2,010.00
- VAT 20%
- €402.00
- Total due
- €2,412.00
Read from the email and filed. Nothing was typed. Next: matching, 09:14
Filed at 09:12: supplier, number, two dates, three lines, one PDF.
Billane routing form · INV-2026-0418
Page 2 of 4 · Canary, accounts
Matched against PO-7731
Each line is set against the purchase order and the goods receipt GR-5520. What agrees is ticked. What does not is named.
| Line | Order | Invoice | Result |
|---|---|---|---|
| Corrugated carton 300 x 200 x 150 mm | €0.42 | €0.42 | Agrees |
| Kraft tape 48 mm, roll | €1.95 | €1.95 | Agrees |
| Delivery, 2 pallets | €84.00 | €96.00 | +€12.00 over |
The tolerance is €5 a line, so the delivery difference holds the invoice until a person looks. Ines reads the supplier’s reply in the margin.
Ines accepts the difference and initials the match.
Billane routing form · INV-2026-0418
Page 3 of 4 · Pink, budget owner
Approved by whoever owns the cost
2,010 euro before VAT, cost centre 410 Packaging. The rule picks who signs, in this order.
- 1.Budget ownerEvery invoice has a budget owner.Mira Voss
- 2.Finance managerFrom €500 a second pair of eyes.Tomas Reyes, on release
- Subtotal
- €2,010.00
- VAT 20%
- €402.00
- Total due
- €2,412.00
Waiting for page 2: Matched is not signed yet.
€2,010.00 needs 2 approvals, in this order:
- 1.Budget ownerEvery invoice has a budget owner.
- 2.Finance managerFrom €500 a second pair of eyes.
Rule set: budget owner always, finance manager from €500, managing director above €5,000.
Billane routing form · INV-2026-0418
Page 4 of 4 · Mint, filed
Paid in bank file BF-0412
Approved invoices queue by due date. Finance releases a batch, Billane writes the bank file and the supplier gets a remittance advice.
- Pay to
- Norrvik Packaging Ltd
- Amount
- €2,412.00
- Batch
- BF-0412
Trail
- 09:12ReceivedBillane. Arrived at [email protected] and was read: supplier, number, dates, three lines.
Waiting for page 3: Approved is not signed yet.
Behind it in the tray
| Supplier | Amount | Due | Status |
|---|---|---|---|
| Pennant Courier Group | €96 | Paid | |
| Quillon Stationers | €189 | Paid | |
| Halden Print House | €1,285 | Received | |
| Corva Office Supply | €313 | Matched | |
| Tessel Logistics | €6,840 | Matched | |
| Ambrose Cleaning Co. | €740 | Approved | |
| Brightfield IT Services | €2,150 | Received | |
| Lowmoor Utilities | €918 | Approved | |
| Vantage Facility Care | €3,560 | Received |
Next in the tray is yours
Tell us who approves what and how many invoices arrive, and we will run one of yours down this form.